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Downtime Tracking Spreadsheet

Downtime Tracking Spreadsheet

Downtime Tracking Spreadsheet – Time management is an important topic in the e-commerce industry. Some believe that projects need to be planned ahead of time and charged based on a flat fee (something known as value-based pricing), while others charge per hour. If you are part of the last group, you need to keep track of the time you spend on each project, client and task.

Tracking hours manually can become inefficient, not to mention potentially inaccurate and mundane. To avoid this – and manage your time properly – you must say goodbye to the long Excel spreadsheets and invest in a time management tool. Instead of wasting hours you know you should bill, investigate which tool or app works best for your needs. We shared 6 excellent recommendations.

1. Harvest


Harvest is a standard time management tool, especially when it comes to taking time and managing budgets. It offers an understandable and intuitive interface that works on both mobile and desktop devices, available on the most popular platforms – in fact there is already an app for Apple Watch and a desktop widget. You can even deduce “downtime” from your hours on those projects where related distracting actions are generated. When you are done with a project, Harvest immediately produces a breakdown and ready bill to deliver to the customer.

What sets Harvest apart from other time management tools is that it is fully integrated with other business management tools, including QuickBooks, Slack, Stripe, Trello and Asana. The company also does an excellent job of tracking and managing customer service, focusing on customer satisfaction.

Like most of these tools, Harvest has a free and paid version. The free version is perfect if you are an independent professional who works with no more than four clients and two projects at a time. However, if you need a little more comfort and unlimited projects, Harvest offers your paid version at a cost of $ 12 per month, with an additional $ 10 per user.

Extra: Harvest is excellent for a freelancer or for a creative team that is interested in details and is based on other business software.

2. Toggl


Toggl is a simplified version of your time management app. Its one-click tracking style allows you to track effectively, without bells or whistles. Toggl offers all the basic functions you can expect, specifically speaking of tracking times and invoice generation. When you have finished a job and need an invoice, you can export it to Excel, CSV or PDF. You can also organize your times by projects, clients or any other label. Like Harvest, Toggl works well on all mobile and desktop operating systems, including an application for Google Chrome.

Toggl adapts to team-based environments because it can segment the activity of each team member based on performance – an excellent solution if you’re working in an agency with designers, account managers and web developers involved in the same project.

Toggl has a free plan that offers almost everything a freelancer needs: basic tracking and reporting, unlimited projects and teams of up to five people. If you want some extra function, you can opt for a business or pro plan – both offer additional benefits such as unlimited computer size, billable rates, time estimates and customer support for an extra cost.

Extra: Toggl is ideal for collaboration groups between freelancers or creative teams working on a limited budget.

3. Hours


Built exclusively for Apple computers, Hours is another application to manage project time, with an elegant design. Its interface and the experience it offers are extremely simple and focus almost exclusively on the functionality of the tool, making it easy to open and follow up on each project without any obstacles. Hours offers reports that can be viewed from the app or downloaded and emailed to CSV or PDF format.

Due to its simplicity approach, Hours does not have some basic features and integrations with standard platforms found in other time management tools. But what it lacks is compensated by its price: Hours is totally free, making it a great solution for freelancers who try to keep operating costs to a minimum.

Hours focuses mainly on individual time management, which makes it an excellent solution for independent projects or with a limited budget. But if what you are looking for is something that your agency can use to track billable hours, Hours is probably not the right tool for you. The Tapware team, which Hours builds, says they will soon release a full-team version as well as a web-based version of their application, but at the moment it is a one-man application.

Extra: Hours is a time management tool. If you are a freelancer or work in an agency, this free app can be the perfect solution.

4. Tick


Tick ​​is designed as a time management tool that includes a strong focus to optimize your productivity. When you log on to Tick and start working with task cards, you will receive feedback on the time left to complete a task or project. This way you not only manage the time, you keep a reminder of what you are doing and the estimated time.

The time cards or cards can be organized by project or client, and offers subcategories to measure the time for specific tasks (say design vs. development). You can actually set fixed budgets of time and money within a project; So you may be able to handle problem areas within your workflow from the start. Tick ​​also eliminates the manual effort required to follow up on each project’s strategies, offering an option to configure automatic restores for certain jobs.

Tick ​​connects with over 400 platforms and web applications, including integration with project management software like Basecamp or QuickBooks. In addition, it is now available for Apple Watch.

Plans range from a free account to an unlimited project plan at a cost of $ 149 per month. All plans give team members unlimited access to Basecamp, so if you’re working on multiple projects at the same time or you’re making a customer retention strategy, you can opt for a higher plan.

Extra: Tick is an excellent solution for a team that is looking for a management and time optimization app, especially if you use Basecamp as your project management platform.

5. Timely


Timely acts as a bridge between time management and the scheduling of your work. Its interface, quite simple, resembles a standard calendar application, which gives you the possibility to proactively schedule the workflow of your day to day.

From an organizational point of view, Timely is agile enough to handle team projects. As the account owner you can assign projects and tasks to specific members, monitor individual tasks and re-organize as needed. You can quickly evaluate the time recorded against the planned time, to ensure that your project is on the right track.

The application also integrates with the most popular calendar applications, including the Apple calendar and Google calendar, allowing you to synchronize your existing calendar with your tasks. This means that what you put on your calendar will be automatically synchronized, so your workflow will always remain clear and updated.

Timely offers two plans: free and paid. The free version is the ideal plan for a freelancer, since it allows a single user to control a maximum of five projects. The regular plan, $ 14 / month, is more suitable for a team or agency and offers no limit on the number of projects allowed.

Extra: Timely is a monitoring and auxiliary programming application. It is more suitable for freelancers with no more than five projects, or for teams of no more than five members.

6. TrackingTime


Finally, TrackingTime is a simple time management application totally free. You have read well: this time management tool offers the possibility to create an unlimited number of projects, users and clients without increasing your overhead. It works on devices with the best known operating systems, and just like Toggl has an app for Chrome. TrackingTime also includes project management software capabilities such as task lists and real-time updates to ensure your projects and equipment are always organized.

While we do not promise that it will always be maintained at no cost, the company guarantees that its tracking and collaboration functions will be free indefinitely. We certainly recommend you to know this tool.

Extra: It is the perfect tracking tool for a freelancer who is just starting out and wants to keep their overhead to a minimum.

Are you looking for other ways to streamline your workflow? Check out some of our design resources.

Downtime Tracking Spreadsheet

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