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How To Change Pdf To Excel Spreadsheet

How To Change Pdf To Excel Spreadsheet

How To Change Pdf To Excel Spreadsheet – First of all, If you convert an Excel file to a PDF, you can open it. Even that there is no office installed. This also makes it easier to print and distribute your Excel spreadsheet. Excel allows you to create PDF versions of your work from within the program, but you can also use online conversion services and you need to convert a file and you do not have Excel installed.

How To Change Pdf To Excel Spreadsheet

how to convert pdf file to excel spreadsheet

how to change a pdf to excel spreadsheet

Method 1

Uses Excel (Windows)

  1. Convert Excel to PDF Step 11
    Select the part of the spreadsheet you want to convert to PDF (optional). If you just want to convert a certain part of your spreadsheet into PDF, select it now. Otherwise, continue to the next step.
    Keep in mind that it is not easy to convert the PDF back into a spreadsheet, although this method will allow you to keep your original copy.
    Convert Excel to PDF Step 22
  2. Click the “File” tab. If you are going to use an old version of Excel, click on the “File” menu.
    Convert Excel to PDF Step 33
  3. Click “Export”. If you are going to use Excel 2010 or an earlier version, instead select “Save As.”
    Image titled Convert Excel to PDF Step 44
  4. Click on “Create PDF / XPS”. If you are going to use Excel 2010 or an earlier version, select “PDF” from the drop-down menu that says “Save as type” in the “Save As” window.
    Convert Excel to PDF Step 55
  5. Click on the button. This will allow you to adjust the settings of the PDF file you are about to create.
    Image titled Convert Excel to PDF Step 66
    Select what you want to include in the PDF. In the “Options” window you can select the range of pages to include, if you want the PDF to include your selection, the entire book or only the active sheet, and if you want to include the properties of the original document.
  6. Click OK once you’ve finished setting your preferences.
    Convert Excel to PDF Step 77
  7. Select the optimization (optional). Above the Options … button, you can select how you want to optimize the PDF. Most people choose “Standard”, unless the spreadsheet is very large.
    Image titled Convert Excel to PDF Step 88
    Give the file a name. Choose a name for your PDF file and click the Publish button to create the PDF (Save if you use 2010 or an earlier version).
    Image titled Convert Excel to PDF Step 99
  8. Check the PDF. By default, the PDF file will open after you create it so you can review it. If you can not open the PDF file, you may not have a PDF reader installed. [1]
    Now it is not really possible to edit the PDF, so if you need to make changes it would be good to do them in Excel and then create a new PDF.

Method2

Uses Excel 2011 (Mac)

  1. Make sure that the headers and footers of all sheets are the same (optional). Excel 2011 will only allow you to save all your sheets in a single PDF file if the headers and footers of each sheet are identical. If they are not, a PDF document will be created separately for each sheet and it will not be easy to join those sheets later.
    Select all the spreadsheets in your book. Click the tab on the first sheet, hold down the ⇧ Shift key, and click the tab on the last sheet to select them all.
  2. Click on the “Page Layout” tab and then select “Header and Footer”.
  3. Click the Customize Header and Customize Footer buttons to edit the headers and footers of all sheets.
    Image titled Convert Excel to PDF Step 112
  4. Select the part of the spreadsheet you want to convert to PDF (optional). If you just want to convert a certain part of your spreadsheet into PDF, select it now. Otherwise, continue to the next step.
    Keep in mind that it is not easy to convert the PDF back into a spreadsheet, although this method will allow you to keep your original copy.
    Image titled Convert Excel to PDF Step 123
  5. Click the “File” menu and select “Save As.” Browse your files to the location where you want to save the PDF and enter a name.
    Image titled Convert Excel to PDF Step 134
  6. Click the Format pull-down menu and select “PDF”. This will save a copy of the spreadsheet as a PDF file.
    Image titled Convert Excel to PDF Step 145
  7. Click the drop down menu that says “Format” and select “PDF”. A copy of the spreadsheet with PDF file format will be saved.
    Image titled Convert Excel to PDF Step 156
  8. Click .Save to create the PDF file. If the headers do not match, a separate file will be created on each sheet. Note that this sometimes occurs even when all the headers and footers exactly match.
    Image titled Convert Excel to PDF Step 167
  9. Join the separate PDFs (if needed). If the conversion process resulted in multiple PDF files, you can quickly join them using Finder.
  10. Open the folder containing the PDF files and select all the files you want to join.
  11. Click the “File” menu and select “Create” → “Merge files into a single PDF”.
    Image titled Convert Excel to PDF Step 178
  12. Check the PDF. Open the PDF file by double-clicking it. It will open in “Preview” and you can review it before sending it. Now it is not really possible to edit the PDF, so if you need to make changes it would be good to do them in Excel and then create a new PDF.

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